Afternoon Session of the 2018-2019 Board of Directors Strategic Planning Work Session

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For more information about the meeting, read Mo Hamilton’s coverage of the morning session.

Focus of the Afternoon Session

Following a lunch break, the GHI Board of Directors, the Audit Committee and the General Manager agreed that the remaining items to be discussed included a review of the annual strategic actions plan (the Plan), review of the two to five year goals and objectives and an exercise in long-range thinking.  There was some concern that there might not be enough time to cover all these items so the group decided to focus on the annual strategic action plan first.

The work session facilitator for the afternoon session was Becky Roberts, CPF, PMP who is the President of Catoctin Consulting, LLC . Continue reading “Afternoon Session of the 2018-2019 Board of Directors Strategic Planning Work Session”

Morning Session of the 2018-2019 Board of Directors Strategic Planning Work Session

On Sunday, July 22nd, the GHI Board of Directors gathered in the Administration Building boardroom for its annual strategic planning work session with the Audit Committee and General Manager Eldon Ralph. Guided by professional facilitator Becky Roberts, CPF, PMP and president of Catoctin Consulting, LLC, the Board, Audit Committee, and Mr. Ralph discussed, debated, and imagined GHI’s near and long-term future.

Board President Steve Skolnik opened the meeting by reading aloud GHI’s mission statement to set a tone for the day’s work. Facilitator Becky Roberts introduced the agenda and explained that the strategic planning process would flow from mission/vision of the future to goals/objectives for the next 2-5 years which would be detailed in annual action plans. Continue reading “Morning Session of the 2018-2019 Board of Directors Strategic Planning Work Session”

Notes from the City of Greenbelt/GHI Stakeholders Meeting on 7-16-18

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On Monday, July 16, 2018, the GHI Board and General Manager met with the City of Greenbelt City Council for a work session.  Items on the agenda included GHI’s request to permit contractors to dispose of leaf and tree waste at the City’s Northway Fields, questions about the seven GHI-owned playgrounds which the City maintains, WSSC’s proposal regarding water pipes to GHI homes, the City’s plan to replace the Southway welcome sign, and right-of-way encroachment issues.  GHI and the City also discussed their common stances on the P.G. County Zoning Re-Write, the MAGLEV train project, and proposed widening of the BW Parkway.  Additionally, GHI requested notification from the City regarding all road and sidewalk projects that affect GHI homes and buildings.

Read below for more detailed notes regarding the work session.

Continue reading “Notes from the City of Greenbelt/GHI Stakeholders Meeting on 7-16-18”

Notes from the July 5, 2018 GHI Board Meeting

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Summary of Key Items Addressed at the GHI Board Meeting

  • Review of the GHI Yards Solutions for a 21st Century Garden City Task Force Final Report:
    • The GHI Yards Solutions for a 21st Century Garden City Task Force submitted their final report to the Board of Directors.
    • The report was accepted and will be referred to the Architecture and Review Committee (ARC). The ARC will forward their recommendations to the Board for any changes to be made to the Member Handbook.
      • The report included a summary of the member survey conducted by the Task Force that included both closed- and open-ended questions, conducted from January 17-April 7, 2017.
        • There were 175 responses (172 online and 3 on paper):
          • 72%  of members are not satisfied with drainage; they had many complaints
          • 145 members reported that they were bothered by trash and debris in yards; they felt that GHI enforcement was insufficient and inconsistent – items mentioned included junky-looking compost bins and many trashy, unkempt yards
          •  63 members were not happy with the privacy between their yard and their neighbors; 120 said that increasing privacy through plantings was important
          • 104 were bothered by poor hedge maintenance
          • 155 said that improving their garden was important, and 147 said reducing yard maintenance was important
          • Shade was an issue with members wanting help with shade alternatives; some complained of too many trees causing too much shade
          • 109 members complained about aggressive and noisy dogs, as well as free-roaming cats and dog and cat waste; members also want help preventing/controlling deer, mosquitoes, chiggers, and moles
          • Members want more flexibility for the placement of laundry lines
          • Some members wanted to turn Common Areas into Community Gardens or demonstration eco-gardens; more seats and benches were requested in Common Areas – one member offered to take over a common area they felt was poorly maintained
      • The Final Report is not yet available on the GHI website.  Members should read this report when it is available, as it includes  recommendations for types of fences, privacy screens,  lattice, and use of blinds.  It also addresses hedges. The report includes photos of the proposed styles as well.
      • The report also discussed how other Garden City communities have addressed the issues of privacy and the problems caused by hedges, etc.
      • The report’s recommendations will impact members if the ARC agrees  with the Task Force on certain or all of the recommendations. The recommendations the ARC supports will be forwarded to the GHI Board of Directors for their consideration and may result in changes to the Member Handbook.

Continue reading “Notes from the July 5, 2018 GHI Board Meeting”

June 28, 2018 GHI Work Session-Review of Replacement Reserves Report

On June 28, 2018, the GHI Board, Finance Committee, and the Addition Maintenance Taskforce met to review the results of the Replacement Reserve Analysis completed by Design Management Associates (DMA).  DMA President Doug Greene attended the meeting to make a presentation on the Replacement Reserve Analysis and was available to answer questions. As the meeting began, the GHI Board room was filled to capacity with GHI members filling the available seating for members, in addition to the Board, Finance Committee, Addition Maintenance Taskforce members, and GHI Management and staff.

Continue reading “June 28, 2018 GHI Work Session-Review of Replacement Reserves Report”

Review of the GHI Replacement Reserve Analyses on Thursday, June 28, 2018, 7:00 PM

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A review of GHI’s replacement reserve analyses for the masonry, frame, and larger homes, as well as the addition maintenance reserve analysis, will be the topic of a Board of Directors/Finance Committee/Addition Maintenance Taskforce work session. This Replacement Reserve Study was completed by Design Management Associates (DMA). The work session will be held on Thursday night, June 28, 2018 at 7:00 PM in the GHI Administration Building, Hamilton Place. Attend and gain some understanding of the effect that these analyses will have on members’ fees.

The following topics will be discussed:

  • Presentation of the replacement reserve analysis for shared components among the three home groups
  • Presentation of the replacement reserve analysis for the frame homes
  • Presentation of the replacement reserve analysis for the masonry homes, which includes the option to replace plumbing pipes
  • Presentation of the reserve analysis for the masonry homes with the option to line plumbing pipes with an epoxy coating rather than replace them
  • Presentation of the addition maintenance reserve analysis, which includes the option to line plumbing pipes with an epoxy coating

There also will be an opportunity to ask questions of DMA and the Board, the Finance Committee, and the Addition Maintenance Taskforce.

Notes from the June 21, 2018 GHI Board Meeting

 

Summary of Key Issues Discussed During the June 21, 2018 GHI Board Meeting

Note: The following is a summary of key issues discussed at the June  21, 2018 GHI Board Meeting. A more detailed discussion of all the agenda items discussed during the meeting follows this summary.

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Summary of Key Issues

Discovery of Additional Asbestos in Frame Homes – This discovery has resulted in two major issues. The first issue was how to remediate the additional asbestos that was found.

  • Remnants of tar paper containing non-friable asbestos were discovered in the soil floor of the crawlspaces when plastic vapor barriers were removed.
  • Buried pipes containing friable asbestos were found in two frame buildings buried several inches below the soil.
  • The Industrial Hygienist working on the project stated that in both cases the asbestos could be properly and safely encapsulated by installing 12 mil plastic vapor barriers.
  • These vapor barriers were going to be installed as part of the remediation of the crawlspaces; however, the company performing this task is not trained to work in an environment with asbestos. The training will cost GHI $14,000.
  • Also as a result of this encapsulation, GHI must do the following:
    • Conduct an annual visual inspection of all buildings
    • All repairs must be made to ensure that the vapor barrier materials remain intact and air tight
    • All buildings will require air sampling by an Industrial Hygienist every 3 years
    • GHI must maintain records of the inspections and the results of the air samples
  • A board member asked why the previous company hired to determine what needed to be done did not uncover this.  He also asked if GHI should work with that company as the company did not provide the services for which they were paid.

Continue reading “Notes from the June 21, 2018 GHI Board Meeting”