This Week’s Board Meeting: Request for Audiovisual Recordings of Board Meetings to be Made Available to Members

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Of note for the July 9, 2020 Board of Directors meeting is an agenda item previously explored by Members United: that audiovisual recordings of the Board of Directors meetings be made available to members.  Since the stay-at-home order began in March, Board meetings have become virtual; Zoom meetings have been made available for Board members and GHI members alike.  The quick action to do this by GHI allowed our cooperative and Board to remain up and running, while providing members with a virtual platform to be involved while staying in their homes. Continue reading “This Week’s Board Meeting: Request for Audiovisual Recordings of Board Meetings to be Made Available to Members”

Thinking About Running in the 2020 GHI Election?

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The GHI Nominations and Elections Committee is still accepting candidates for the 2020 GHI Elections.  Members can run for Board of Directors, Audit Committee, or Nominations and Elections Committee.  The following positions are available:

  • Board of Directors: 4 positions with 2 current candidates (as of 4/13/2020)
  • Audit Committee: 3 positions with 3 current candidates (as of 4/13/2020)
  • Nominations and Elections Committee: 5 positions with 4 current candidates (as of 4/13/2020)

The May 14, 2020 Annual Meeting has been postponed; this means that the deadlines for candidacy applications have also been postponed.  Applications will be accepted up to 14 days prior to the Annual Meeting (rescheduled date TBD).  See the GHI website for more information and to get the candidate’s packet: https://www.ghi.coop/content/ghi-elections.

Attend Thursday, April 16th Board Meeting Virtually

As Covid-19 continues to to change how we do things, the GHI Board of Directors is no exception.  GHI’s operations continue despite the pandemic, so the Board of Directors has provided members with the opportunity to attend the GHI Board meeting by joining a Zoom meeting. The information you require to join the meeting is provided in the electronic GHI Newsletter that subscribed members should have received in their email on Monday, April 13, 2020. For members who are not subscribed to the e-News newsletter, call Member Services for the information. Be sure that you are given the Zoom meeting number and the meeting password.

Items on the agenda include:

  • Buildings Committee Recommendation re: Regulation of Pest Control Noise Emitting Devices,
  • Sustainability Sub-Committee Recommendation re: Electric Vehicle Charging Stations Adjacent to the Administration Building,
  • Proposed Asbestos Operating and Management Plan for GHI,
  • Update re: Solar PVES for the Administration Building,
  • Postponement of the Annual Membership Meeting Due to the Covid-19 Pandemic, and
  • Should GHI Participate in the Paycheck Protection Program (the “PPP”), enacted as part of the CARES Act?

 

 

GHI Board of Directors Requests Member Comments on Three Proposals

Introduction

The GHI Board of Directors has requested member comments on three proposals before the Board. The proposals are briefly explained below with links to PDFs that contain more detailed discussions of each proposal. Member comments should be sent to the manager’s office at 1 Hamilton Place, Greenbelt, MD 20770 by paper or e-mailed to mgmtoffice@ghi.coop. The due dates for each proposal are different, and are provided in each of the summaries below.

Item 1: Catch-up Contributions Paid by Members at the Time their Additions are Enrolled in the Addition Maintenance Program

This request for comments concerns proposed catch-up contributions to be paid when a member enrolls their addition in the GHI Addition Maintenance Program. Comments on this proposal should be submitted by Monday, January 13, 2020. See above for where to send comments.

The Board proposes that with effect from March 1, 2020, members should pay catch-up contributions at the time that their additions are enrolled in the AMP, towards the future repairs of plumbing, electrical, and miscellaneous structural components, and that these rates would increase by 2.5% per year for every year after 2020 [emphasis added]. The AMP task force computed the catch-up contributions based on cost data obtained from an addition maintenance reserve study report that a consultant prepared in 2018.

The PDF containing the table of charges can be found at:

https://www.ghi.coop/content/table-catch-contributions-towards-future-repairs-plumbing-electrical-and-miscellaneous

Item 2: Proposed Revisions to Section X: Improvements and Alternatives to the GHI Member Handbook

While some of the proposed changes are to make the existing regulations clearer and more succinct, these proposed revisions do include substantive changes to existing regulations. Anyone considering adding an addition or other home improvement should read these proposed revisions carefully. Note that there are proposed changes to several of the definitions of terms used in Section X. Comments should be submitted by Friday, February 7, 2020.

The proposed revisions to Section X can be found in a PDF at:

https://www.ghi.coop/content/member-comments-requested-re-proposed-revisions-section-x-improvements-and-alterations-ghi

Item 3: Finance Committee’s Recommendation to Install Doors on 47 Open Garages

This proposal would most directly affect members who currently rent open garages and members who want to rent a closed garage for parking. Comments should be submitted by Friday, February 7, 2020.

At present, there are 277 rental garages (excluding those owned by the Parkway Apartments) within our community. Forty-seven of those garages are open. GHI’s Board of Directors requests that members submit comments regarding the desirability of installing doors on all open garages, as the Finance Committee recently recommended.

To review the basis of the Finance Committee’s recommendation, read the PDF found at:

https://www.ghi.coop/content/member-comments-requested-re-finance-committee%E2%80%99s-recommendation-install-doors-47-open-rental

Member comments should be sent to the manager’s office at 1 Hamilton Place, Greenbelt, MD 20770 by paper or e-mailed to mgmtoffice@ghi.coop.

 

Succession Planning and Emergency Backup Planning Task Force Meeting: Tuesday, November 5

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On July 25, 2019, the GHI Board of Directors passed a motion to establish a task force to recommend a succession and emergency backup plan for the General Manager position.  This task force is scheduled to have their first meeting on Tuesday, November 5, 2019 at 6:30pm at the GHI Administration Building.

Why this Matters:
  • The General Manager position is essential to the proper functioning of a healthy cooperative.
  • While the Board of Directors has the authority under the GHI Bylaws to:
“Appoint, assign the duties of, and determine the salary of a general manager, who shall assume administrative control of the business of the Corporation” (see Article V, Section 4 on p. 10 of the bylaws);

The Membership, at membership meetings, has the responsibility under the GHI Bylaws for:

“determining policies of the Corporation” and for “exercising final authority on all matters vitally affecting the Corporation” (see Article IV, Section 9 on p. 8 of the by-laws)
The GHI Bylaws may be found here.

Continue reading “Succession Planning and Emergency Backup Planning Task Force Meeting: Tuesday, November 5”

Board Training for 2019-2020 GHI Board of Directors

On Monday, June 10, 2019,  Mr. Joseph Douglas, an attorney with the firm of Whiteford, Taylor and Preston, conducted a training for the 2019-2020 GHI Board of Directors.  Mr. Douglas has more than 30 years of experience working with condominiums, housing cooperatives and planned communities in Maryland and the District of Columbia. The topics that were covered included:

  • Board Member Responsibilities,
  • Effective Board Meetings and Operations,
  • Fiduciary Duties of the Board, Committees and the Manager,
  • Reviewing and Amending Governance Documents, and
  • General Questions and Answers.

Continue reading “Board Training for 2019-2020 GHI Board of Directors”